Exhibitor badge registration

We're looking forward to seeing you at RSNA 2025! The Technical Exhibits will be open from Nov. 30 to Dec. 3, 2025, at McCormick Place in Chicago.

RSNA exhibitor registration opens in early August. For additional information, visit the Exhibitor Resource Center.

Please note: Exhibitor registration will not be available onsite at McCormick Place. All exhibit staff must be registered online by their primary contact.

Planning resources

To assist you with planning, we’ve compiled information on:

Badge allotment 

  • Each exhibiting company is allotted (5) five complimentary badges for each 100 square feet of exhibit space purchased. 
  • Non-exhibitor meeting suites are allotted (5) five complimentary badges. 
  • A $100 fee will be incurred for each badge over of the complimentary allotment.  
  • No refunds will be issued for badges purchased but not used. 

Badge access 

  • The exhibitor and distributor badge allows access to the two Technical Exhibit halls, the Learning Center and educational sessions (if space permits) after all professional registrants have entered. 
  • CME or CE credit is not tracked or awarded for those with exhibitor badges. 
  • Exhibitor personnel that wish to obtain CME/CE credit must register as a full conference professional registrant and pay the applicable registration fee.  

Exhibitor and distributor personnel 

Access to the Technical Exhibits halls is available from 6 a.m. to 8 p.m. during set up, show days and tear down. The Technical Exhibits are open to attendees Sunday, Nov. 30 through Wednesday, Dec. 3 from 10 a.m. to 5 p.m.

Exhibitor personnel are considered:

  • Employees of exhibiting companies; including sales, marketing, executive, operations, etc. 

Distributor personnel are considered:

  • Dealers and independent sales representatives who are contracted to staff the booth. 

Badge distribution 

For your safety and convenience, we offer the following options for badge distribution. Please indicate your badge distribution method in the exhibitor registration dashboard. 

Group pickup
Your company’s main contact will be required to set up an onsite appointment to pick up company exhibitor personnel badges. It is the contact’s responsibility to distribute the badges to the appropriate exhibitor personnel. Onsite appointments must be scheduled by Nov. 14 through the exhibitor registration dashboard. Badges will be available for pick up at the scheduled time.

Individual pickup
Individual exhibitor personnel will pick up their own badge onsite at any registration location and will be required to show a photo ID. Individual exhibitor personnel badges can only be picked up by the registered individual.  

If you do not select a badge distribution method in the exhibitor registration dashboard, your company badges will default to individual pickup and each of your booth personnel will be responsible for picking up their badges individually.

Complimentary guest passes

We encourage you to share guest passes with your current and prospective customers who you would like to see at RSNA 2025. Guest passes are not intended to be used by company representatives.

  • Each exhibiting company and non-exhibitor meeting suite renter receive an allotment of complimentary guest passes. 
  • Each guest pass may be used for a Technical Exhibits Pass to visit the Technical Exhibit halls from Nov. 30 to Dec. 3 (a $600 value). 
  • Guest pass distribution begins in August. To send guest passes, select the "Guest Passes" tab from the left navigation menu of the exhibitor registration dashboard.

The formula used to determine the number of guest passes a company or renter will receive is as follows:

Booth size Guest passes
Non-exhibitor meeting suite 5
100-300 sq. ft 5
400-900 sq. ft. 10
1,000–3,900 sq. ft. 15
4,000 sq. ft. or more 20
Booth size: Non-exhibitor meeting suite
Guest passes: 5
Booth size: 100-300 sq. ft
Guest passes: 5
Booth size: 400-900 sq. ft.
Guest passes: 10
Booth size: 1,000–3,900 sq. ft.
Guest passes: 15
Booth size: 4,000 sq. ft. or more
Guest passes: 20

Visa letter requests

RSNA offers an official letter of invitation for RSNA 2025 registrants. The letter of invitation, although not required for visa application, may assist as a supporting document. Download the visa letter by visiting our international invitation letter page.

Cancellation/refund policy

  • All registration cancellations must be made in writing by Nov. 19 in order to receive a refund.
  • Refund requests received after Nov. 19 will not be accepted or refunded.
  • Registrations are non-transferable.
  • No refunds will be issued for registrations purchased and not used.

Contact Us

For questions about registration, please email us at reginfo@rsna.org.